Operations
Order entry
Turn emailed purchase orders into sales orders, and flag anything off-contract.
Customers send orders as PDFs, spreadsheets, and plain email. Sutro reads each one, matches it to your catalog and the customer's terms, and drafts the order in your ERP. Clean orders can go through on their own if you allow it. Anything off-contract waits for a person.
Step 5 waits for a person
01
Reads the order
From a PDF, a spreadsheet, or the email body.
02
Matches every line
Maps customer part numbers to your SKUs and checks units of measure.
03
Checks the contract
Compares prices, terms, and ship dates with the customer's agreement.
04
Drafts the sales order
Creates the order in your ERP as a draft.
05
Queues for approval
Waits for a person
The draft waits in your ERP with the reason attached. Once approved, the confirmation goes out.
Reads attachments and email bodies
Maps customer part numbers to your SKUs
Flags prices, quantities, and dates that don't match
Drafts orders in your ERP
Saves each correction for the next order
Any line priced off-contract
Terms or ship dates that don't match the agreement
New customers and new ship-to addresses
Orders above the value limit you set
Every confirmation, unless you allow clean orders to confirm
Gmail or Outlook
NetSuite, SAP Business One, or QuickBooks
Price lists in Google Sheets or Excel